Work with the payment assistant.


The payment assistant allows you to generate collections and payments in batches, according to selected open transactions from clients and suppliers, and selected payment methods.


By creating incoming and outgoing payments using the payment wizard, you can partially pay for some transactions, just like when you work manually.


Payment Wizard runs cover supplier and customer transactions that have not been paid, credited or reconciled in full, as well as imputed/unreconciled payments on account.


When executing the payment wizard, the following transaction types are considered:


  • Debtor: Customer invoices, customer correction invoices, customer credits, customer down payment requests, customer reservation invoices, manual entries with at least one line posted to a customer.
    • If you are debited for positive amounts or credited for negative amounts, the journal entry is considered a customer invoice with a positive total.
    • If you are debited for negative amounts or credited for positive amounts, the journal entry is considered a customer credit with a positive total.
  • Suppliers: Supplier invoices, supplier correction invoices, supplier credit memos, supplier advance payment requests, supplier reservation invoices, manual entries with at least one line posted for a supplier.
    • If you are credited for positive amounts or debited for negative amounts, the journal entry is considered a supplier invoice with a positive total.
    • If you are debited for positive amounts or credited for negative amounts, the journal entry is considered a vendor credit with a positive total.
  • Payment on account: When executing the payment assistant, payments received and made that are not imputed or reconciled with respect to specific transactions are also considered.


For more information about paying a negative total in the Payment Wizard, see Using Payment Wizard Negative Payment.


Requirements

To use the payment wizard, make sure you have defined the following fields:


  1. Banks
  2. Own bank accounts
  3. Payment methods
  4. Payment Methods in Business Partner Master Data: Payment Run Tab


Process

  1. From the SAP Business One Main Menu, select Bank Management Payment Wizard.

                The first window offers a brief introduction to the payment wizard. Select Next to start the payment wizard.

        2. Make the required selections at each step. To continue to the next step, select the Next button.


Result.

Once the payment execution has been completed, the following occurs:


  • The relevant receipts and payments are created. In these documents, the Created by payment assistant checkbox is checked.
  • Customer and/or supplier transactions paid in full are closed and the Applied Amount field is updated accordingly.
  • Partially paid customer and/or supplier transactions remain open and the Applied Amount field is updated accordingly.